Executive Assistant

Aurora, ON

Posted: 10/04/2019 Employment Type: Permanent Job Category: Other Areas Job Number: 14372

Executive Assistant

Our client, a leading Canadian engineering firm, is seeking an experienced Executive Assistant to join their growing team in Aurora, Ontario. This role will provide support to C-Level Executives for all administrative needs. The ideal candidate will have a minimum of 5 years’ experience as an Executive Assistant to C-Level Executives, able to work with minimal direction, and excellent communication skills. If that’ s you… APPLY NOW!


The Task…
  • Provide high-level executive support minimal direction or supervision
  • Inform Executives of important information, decisions and deadlines necessary for day-to-day operations, making recommendations for action as appropriate
  • Understands priorities, supporting the management of communications and executing independently as required
  • Expense reporting and reconciliations
  • Demonstrate a high level of initiative and independent performance
  • Able to anticipate business requirements and take appropriate actions respecting tight deadlines and recognizing contextual sensitivities
  • Executes consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
  • Calendar & schedule management, ensuring effective prioritization and preparation
  • Supports the coordination of meetings (both internal and external) and webinars, including the preparation of meeting materials (presentations, reports, correspondence, equipment, space resources)
  • Manage travel schedules, including arranging for flights, accommodations, car rentals, etc.
  • Transcribe notes and other briefing materials
  • Other duties as assigned


The Environment…

A high-energy, collaborative environment; situated in Aurora, ON


What’ s in it for you…?

Competitve Salary + Excellent Benefits + Vacation Time + Regular Social Events


What you need to bring…
  • Minimum of 5 years’ experience as an Executive Assistant
  • Outstanding verbal and written communications skills
  • Clearly articulate ideas, opinions and information; ensuring attention to detail and accuracy
  • Self-motivated and able to work independently under pressure as well as part of a team
  • Excellent planning, time management, and organizational skills.
  • Strong math, analytical and problem-solving abilities.
  • Proficiency with Microsoft Windows (Excel, Word and PowerPoint)

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